{
  "schemaVersion": "1.0",
  "item": {
    "slug": "google-workspace",
    "name": "Google Workspace",
    "legalName": "Google LLC",
    "category": "collaboration",
    "description": "Google Workspace billing admins can retrieve monthly subscription invoices in PDF or CSV from the Admin console, and Google also emails monthly invoice PDFs for direct-billed accounts.",
    "status": "import_only",
    "website": "https://workspace.google.com",
    "billingPortalUrl": "https://admin.google.com/ac/billing/accounts",
    "invoiceHelpUrl": "https://knowledge.workspace.google.com/admin/billing/download-or-print-monthly-invoices",
    "accessMethods": [
      "admin_api",
      "vendor_portal",
      "connected_mailbox",
      "email_forward",
      "manual_upload"
    ],
    "authentication": {
      "oauth": false,
      "apiToken": false,
      "browserSession": true,
      "requiredRole": "Google Workspace administrator with the Billing management privilege"
    },
    "capabilities": {
      "accountDiscovery": {
        "supported": false,
        "notes": "No Billproof account-discovery capability is claimed for this vendor."
      },
      "billingHistory": {
        "supported": true,
        "notes": "Historical billing records are available in the vendor portal."
      },
      "invoiceMetadata": {
        "supported": true,
        "notes": "The vendor portal exposes invoice or statement summary data."
      },
      "invoicePdf": {
        "supported": true,
        "notes": "Monthly invoices can be downloaded as PDF or CSV."
      },
      "creditNotes": {
        "supported": true,
        "notes": "Service adjustments appear as credits on invoices and in transaction history."
      },
      "lineItems": {
        "supported": true,
        "notes": "Invoices identify subscriptions, descriptions, intervals, quantities, and amounts."
      },
      "usage": {
        "supported": "partial",
        "notes": "Flexible-plan user quantities and subscription changes appear on invoices."
      },
      "subscriptions": {
        "supported": true,
        "notes": "Payment accounts organize Google Workspace and other paid subscriptions."
      },
      "paymentMethod": {
        "supported": true,
        "notes": "Payment accounts expose payments and transaction history."
      }
    },
    "billing": {
      "cadence": [
        "monthly",
        "annual or fixed-term commitment"
      ],
      "invoiceLocation": "Google Admin console → Billing → Payment accounts → View invoices",
      "emailedAutomatically": true,
      "documentTypes": [
        "invoice",
        "transaction history",
        "payment receipt"
      ]
    },
    "billproof": {
      "retrieval": false,
      "normalization": true,
      "transactionMatching": true,
      "connectionAvailable": false,
      "limitations": [
        "Billproof does not currently connect directly to Google Workspace.",
        "A user must provide the invoice or statement by upload or an enabled email workflow.",
        "Reseller purchases and subscriptions started through Google Play use different billing records.",
        "Official PDF invoices can appear later than CSV invoices after month-end."
      ]
    },
    "normalizedFields": [
      "vendor",
      "invoice_number",
      "invoice_date",
      "billing_period",
      "currency",
      "subtotal",
      "tax",
      "total",
      "line_items",
      "account_identifier",
      "billing_id",
      "primary_domain",
      "subscription",
      "quantity",
      "service_adjustment"
    ],
    "commonCardDescriptors": [
      "GOOGLE WORKSPACE {first 7 letters of domain}"
    ],
    "researchedAt": "2026-08-28",
    "lastVerifiedAt": "2026-08-28",
    "sources": [
      {
        "title": "Download or print monthly invoices",
        "url": "https://knowledge.workspace.google.com/admin/billing/download-or-print-monthly-invoices",
        "type": "official"
      },
      {
        "title": "Understand Google Workspace bills and charges",
        "url": "https://knowledge.workspace.google.com/admin/billing/understand-google-workspace-bills-and-charges",
        "type": "official"
      }
    ],
    "guide": {
      "quickAnswer": "In the Google Admin console, go to Billing → Payment accounts, choose View invoices beside the subscription, and select the PDF or CSV invoice number under Documents.",
      "requiredRole": "Administrator with the Billing management privilege",
      "steps": [
        "Sign in to the Google Admin console with an administrator account.",
        "Open Billing → Payment accounts.",
        "Next to the relevant subscription, choose View invoices.",
        "Under Documents, select CSV Invoice or PDF Invoice for the required month.",
        "Choose Download; adjust the date range to find an older invoice.",
        "Use transaction history or payment receipts separately when proof of payment is required."
      ],
      "historyLocation": "Admin console → Billing → Payment accounts → View invoices",
      "missingInvoice": "Allow up to a week after month-end for the official PDF, expand the date range, and confirm Billing management privilege. For reseller or Google Play purchases, request the document from that seller; otherwise contact Workspace Support.",
      "formats": [
        "PDF",
        "CSV",
        "printable transaction history"
      ],
      "commonProblems": [
        "The administrator lacks the Billing management privilege.",
        "The account is reseller-billed or was purchased through Google Play.",
        "The CSV is available before the official PDF has finished generating."
      ],
      "matchingTips": [
        "Match billing ID, primary domain, invoice number, currency, total, and payment date.",
        "Card statements normally include GOOGLE WORKSPACE plus the first seven letters of the domain; use that suffix to identify the billed tenant."
      ]
    },
    "statusLabel": "Email or upload only",
    "cta": "Normalize a Google Workspace invoice",
    "manualGuide": "https://billproof.io/guides/find-google-workspace-invoices",
    "urls": {
      "html": "https://billproof.io/integrations/google-workspace",
      "json": "https://billproof.io/api/public/vendors/google-workspace.json",
      "capabilities": "https://billproof.io/api/public/vendors/google-workspace/capabilities.json"
    }
  }
}