{
  "schemaVersion": "1.0",
  "item": {
    "slug": "hubstaff",
    "name": "Hubstaff",
    "category": "finance-and-operations",
    "description": "Subscription invoice PDFs and billing summaries for a Hubstaff organization.",
    "status": "researched",
    "website": "https://hubstaff.com/",
    "invoiceHelpUrl": "https://support.hubstaff.com/hubstaff-invoice/",
    "accessMethods": [
      "vendor_portal",
      "email_forward",
      "manual_upload"
    ],
    "authentication": {
      "oauth": false,
      "apiToken": false,
      "browserSession": true,
      "requiredRole": "Organization user authorized to view subscription billing."
    },
    "capabilities": {
      "accountDiscovery": {
        "supported": false,
        "notes": "No public workflow for discovering every account from billing data is documented."
      },
      "billingHistory": {
        "supported": true,
        "notes": "Billing records are documented at Organization → Settings → Billing → billing history.."
      },
      "invoiceMetadata": {
        "supported": "unknown",
        "notes": "The public source does not specify a consistent invoice-metadata view."
      },
      "invoicePdf": {
        "supported": true,
        "notes": "The documented workflow provides Invoice PDF, Detailed billing summary."
      },
      "creditNotes": {
        "supported": "unknown",
        "notes": "Credit-note availability is not confirmed by the reviewed source."
      },
      "lineItems": {
        "supported": "unknown",
        "notes": "Line-item availability is not confirmed by the reviewed source."
      },
      "usage": {
        "supported": "unknown",
        "notes": "A usage export is not confirmed by the reviewed source."
      },
      "subscriptions": {
        "supported": "unknown",
        "notes": "Subscription detail is not confirmed by the reviewed source."
      },
      "paymentMethod": {
        "supported": "unknown",
        "notes": "Payment-method visibility is not confirmed by the reviewed source."
      }
    },
    "billing": {
      "cadence": [
        "plan-dependent"
      ],
      "invoiceLocation": "Organization → Settings → Billing → billing history.",
      "emailedAutomatically": "unknown",
      "currencies": [],
      "documentTypes": [
        "invoice",
        "billing record"
      ]
    },
    "billproof": {
      "retrieval": false,
      "normalization": true,
      "transactionMatching": true,
      "connectionAvailable": false,
      "limitations": [
        "Billproof does not currently have a direct Hubstaff billing connection.",
        "Retrieval requires an authorized user to download or forward the document."
      ]
    },
    "normalizedFields": [
      "vendor_name",
      "invoice_number",
      "invoice_date",
      "billing_period",
      "subtotal",
      "tax",
      "total",
      "currency",
      "payment_method",
      "account_id"
    ],
    "commonCardDescriptors": [],
    "researchedAt": "2026-10-16",
    "lastVerifiedAt": "2026-10-16",
    "sources": [
      {
        "title": "Hubstaff: official billing help",
        "url": "https://support.hubstaff.com/hubstaff-invoice/",
        "type": "official"
      }
    ],
    "guide": {
      "quickAnswer": "Open Settings → Billing, find the invoice in billing history, and use its three-dot menu to download a PDF.",
      "requiredRole": "Organization user authorized to view subscription billing.",
      "steps": [
        "Select the organization associated with the subscription.",
        "Open Settings → Billing and its billing history.",
        "Open the three-dot menu beside the invoice and choose Download.",
        "Use View summary for the charge breakdown, or View PDF to inspect the document in your browser."
      ],
      "historyLocation": "Organization → Settings → Billing → billing history.",
      "missingInvoice": "Confirm the selected organization and billing permissions. Ask its billing administrator for the invoice if the list is unavailable.",
      "formats": [
        "Invoice PDF",
        "Detailed billing summary"
      ],
      "commonProblems": [
        "The summary can include members, added seats, taxes, and applied credit; its total may differ from a simple plan-price calculation."
      ],
      "matchingTips": [
        "Compare the period and any applied credits with the payment before allocating the cost across members."
      ]
    },
    "statusLabel": "Billing guide available",
    "cta": "Request this integration",
    "manualGuide": "https://billproof.io/guides/find-hubstaff-invoices",
    "urls": {
      "html": "https://billproof.io/integrations/hubstaff",
      "json": "https://billproof.io/api/public/vendors/hubstaff.json",
      "capabilities": "https://billproof.io/api/public/vendors/hubstaff/capabilities.json"
    }
  }
}