{
  "schemaVersion": "1.0",
  "item": {
    "slug": "quickbooks-online",
    "name": "QuickBooks Online",
    "category": "finance-and-operations",
    "description": "Intuit subscription invoices for QuickBooks Online are available from Subscriptions and billing, with PDF export from payment history.",
    "status": "researched",
    "website": "https://quickbooks.intuit.com/online/",
    "invoiceHelpUrl": "https://quickbooks.intuit.com/learn-support/en-us/help-article/account-management/manage-billing-payment-subscription-info-online/L6tkYG2Nh_US_en_US",
    "accessMethods": [
      "vendor_portal",
      "email_forward",
      "manual_upload"
    ],
    "authentication": {
      "oauth": false,
      "apiToken": false,
      "browserSession": true,
      "requiredRole": "QuickBooks company Primary Admin or subscription-billing admin"
    },
    "capabilities": {
      "accountDiscovery": {
        "supported": "partial",
        "notes": "The Intuit account can list products and billing, but Billproof has no direct discovery connection."
      },
      "billingHistory": {
        "supported": true,
        "notes": "Payment history is available from Subscriptions and billing."
      },
      "invoiceMetadata": {
        "supported": true,
        "notes": "Invoices include number, date, total, payment method, authorization code, and billing period."
      },
      "invoicePdf": {
        "supported": true,
        "notes": "Payment history provides Export to PDF."
      },
      "creditNotes": {
        "supported": "partial",
        "notes": "Subscription plan changes can produce prorated credits or refunds."
      },
      "lineItems": {
        "supported": true
      },
      "usage": {
        "supported": "partial",
        "notes": "Workforce or Time worker charges can appear on a second page."
      },
      "subscriptions": {
        "supported": true
      },
      "paymentMethod": {
        "supported": true
      }
    },
    "billing": {
      "cadence": [
        "monthly",
        "annual"
      ],
      "invoiceLocation": "Settings > Subscriptions and billing > View payment history.",
      "emailedAutomatically": "unknown",
      "currencies": [],
      "documentTypes": [
        "PDF Intuit invoice"
      ]
    },
    "billproof": {
      "retrieval": "partial",
      "normalization": "partial",
      "transactionMatching": "partial",
      "connectionAvailable": false,
      "limitations": [
        "No direct QuickBooks Online subscription-billing connection is available in Billproof.",
        "The subscription invoice is an Intuit vendor document, not a sales invoice created inside QuickBooks.",
        "Official Intuit pages describe different visible-history windows across regions and product interfaces.",
        "An Accountant user cannot download a client's billing PDF when the client pays for its own subscription.",
        "App-store subscriptions are managed through Apple or Google."
      ]
    },
    "normalizedFields": [
      "vendor_name",
      "invoice_number",
      "invoice_date",
      "billing_period",
      "company_id",
      "product_name",
      "quantity",
      "worker_count",
      "discount",
      "subtotal",
      "tax",
      "total",
      "currency",
      "payment_method",
      "payment_authorization_code"
    ],
    "commonCardDescriptors": [],
    "guide": {
      "quickAnswer": "In QuickBooks Online, open Settings > Subscriptions and billing > View payment history, choose the invoice, and select Export to PDF.",
      "requiredRole": "QuickBooks company Primary Admin or subscription-billing admin",
      "steps": [
        "Sign in to the QuickBooks Online company that owns the subscription.",
        "Select Settings, then Subscriptions and billing.",
        "Open View payment history.",
        "Find the invoice by billing date and product.",
        "Choose Select invoice, then Export to PDF.",
        "Review a second page for worker-level charges if the subscription includes Workforce or QuickBooks Time."
      ],
      "historyLocation": "Settings > Subscriptions and billing > View payment history.",
      "missingInvoice": "Check the next day because Intuit says statements may not appear on the billing date, verify Primary Admin access and the correct company, check the applicable app store for mobile purchases, and contact Intuit for documents outside the visible history window.",
      "formats": [
        "PDF Intuit invoice"
      ],
      "commonProblems": [
        "A customer sales invoice is confused with Intuit's subscription invoice.",
        "The statement is checked on the billing date before it is visible.",
        "An Accountant user tries to download a client-paid subscription document.",
        "Multiple companies or Intuit accounts hide the relevant subscription."
      ],
      "matchingTips": [
        "Match invoice number, company ID, payment authorization code, and total.",
        "Review discounts, prorated product changes, and worker charges before flagging a variance.",
        "Multiple invoices in one cycle can reflect a newly added product even when each product is charged only once."
      ]
    },
    "researchedAt": "2026-08-28",
    "lastVerifiedAt": "2026-08-28",
    "sources": [
      {
        "title": "Manage billing, payment, and subscription info",
        "url": "https://quickbooks.intuit.com/learn-support/en-us/help-article/account-management/manage-billing-payment-subscription-info-online/L6tkYG2Nh_US_en_US",
        "type": "official"
      },
      {
        "title": "Understand your QuickBooks Online subscription invoice",
        "url": "https://quickbooks.intuit.com/learn-support/en-us/help-article/intuit-subscriptions/understand-quickbooks-online-invoice/L7YcHNNAz_US_en_US",
        "type": "official"
      },
      {
        "title": "View your payment history",
        "url": "https://quickbooks.intuit.com/learn-support/en-us/help-article/intuit-account-billing/view-quickbooks-online-payment-history/L3dWXcCgO_US_en_US",
        "type": "official"
      }
    ],
    "statusLabel": "Billing guide available",
    "cta": "Request this integration",
    "manualGuide": "https://billproof.io/guides/find-quickbooks-online-invoices",
    "urls": {
      "html": "https://billproof.io/integrations/quickbooks-online",
      "json": "https://billproof.io/api/public/vendors/quickbooks-online.json",
      "capabilities": "https://billproof.io/api/public/vendors/quickbooks-online/capabilities.json"
    }
  }
}