{
  "schemaVersion": "1.0",
  "item": {
    "slug": "when-i-work",
    "name": "When I Work",
    "category": "finance-and-operations",
    "description": "When I Work invoice retrieval: Account & Billing → Purchase History.",
    "status": "researched",
    "website": "https://wheniwork.com",
    "invoiceHelpUrl": "https://help.wheniwork.com/articles/invoices-computer/",
    "accessMethods": [
      "vendor_portal",
      "email_forward",
      "manual_upload"
    ],
    "authentication": {
      "oauth": false,
      "apiToken": false,
      "browserSession": true,
      "requiredRole": "Admin"
    },
    "capabilities": {
      "accountDiscovery": {
        "supported": false,
        "notes": "No public workflow for discovering every account from billing data is documented."
      },
      "billingHistory": {
        "supported": true,
        "notes": "Billing records are documented at Account & Billing → Purchase History."
      },
      "invoiceMetadata": {
        "supported": "unknown",
        "notes": "The public source does not specify a consistent invoice-metadata view."
      },
      "invoicePdf": {
        "supported": "unknown",
        "notes": "The public source does not confirm a downloadable PDF for every account."
      },
      "creditNotes": {
        "supported": "unknown",
        "notes": "Credit-note availability is not confirmed by the reviewed source."
      },
      "lineItems": {
        "supported": "unknown",
        "notes": "Line-item availability is not confirmed by the reviewed source."
      },
      "usage": {
        "supported": "unknown",
        "notes": "A usage export is not confirmed by the reviewed source."
      },
      "subscriptions": {
        "supported": "unknown",
        "notes": "Subscription detail is not confirmed by the reviewed source."
      },
      "paymentMethod": {
        "supported": "unknown",
        "notes": "Payment-method visibility is not confirmed by the reviewed source."
      }
    },
    "billing": {
      "cadence": [
        "plan-dependent"
      ],
      "invoiceLocation": "Account & Billing → Purchase History",
      "emailedAutomatically": true,
      "currencies": [],
      "documentTypes": [
        "invoice"
      ]
    },
    "billproof": {
      "retrieval": false,
      "normalization": true,
      "transactionMatching": true,
      "connectionAvailable": false,
      "limitations": [
        "Billproof does not currently have a direct When I Work billing connection.",
        "Retrieval requires an authorized user to download or forward the document."
      ]
    },
    "normalizedFields": [
      "vendor_name",
      "invoice_number",
      "invoice_date",
      "billing_period",
      "subtotal",
      "tax",
      "total",
      "currency",
      "payment_method",
      "account_id"
    ],
    "commonCardDescriptors": [],
    "researchedAt": "2026-10-22",
    "lastVerifiedAt": "2026-10-22",
    "sources": [
      {
        "title": "When I Work: official billing help",
        "url": "https://help.wheniwork.com/articles/invoices-computer/",
        "type": "official"
      }
    ],
    "guide": {
      "quickAnswer": "Find your When I Work invoice through Account & Billing → Purchase History. Use the download icon in its Actions section to save the invoice.",
      "requiredRole": "Admin",
      "steps": [
        "Sign in as an admin on the web and open Account & Billing.",
        "Scroll to Purchase History and locate the card transaction.",
        "Use the download icon in its Actions section to save the invoice."
      ],
      "historyLocation": "Account & Billing → Purchase History",
      "missingInvoice": "Invoice history is available to admins on the web. Email copies go to the address listed in Update Billing Info.",
      "formats": [
        "Billing document; PDF format not confirmed"
      ],
      "commonProblems": [
        "Invoice history is available to admins on the web. Email copies go to the address listed in Update Billing Info."
      ],
      "matchingTips": [
        "Compare the document date, amount, and currency with the When I Work charge. Check payment status separately from the invoice issue date."
      ]
    },
    "statusLabel": "Billing guide available",
    "cta": "Request this integration",
    "manualGuide": "https://billproof.io/guides/find-when-i-work-invoices",
    "urls": {
      "html": "https://billproof.io/integrations/when-i-work",
      "json": "https://billproof.io/api/public/vendors/when-i-work.json",
      "capabilities": "https://billproof.io/api/public/vendors/when-i-work/capabilities.json"
    }
  }
}